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Notarization in the USA - Things to Consider - E-NOTARY in USA

Nov 26 2015
Canada Legalization Services makes recommendations about notarization of public documents in Canada and the USA For public document recognition abroad, notarization is an important step before actual apostille or legalization. Often it is needed to provide certified true copies or notarized originals (e.g., depending on foreign Embassy/Consulate requirements) with certified (notarized) translations if the language of the document is not English.
In the USA notaries are appointed by states. Notary's duties may vary widely from state to state, and frequently notary public in one state cannot notarize documents from another state unless he/she has a commission there as well or there is a reciprocity agreement between the states in question. Notary public can have a commission "at large" (no county specified) or from a specific county but in most cases he/she can notarize documents from anywhere in the state but of course there may be certain limitations imposed by the state to notarize documents from a specific county only.
In general, notaries in the USA are much less regulated than notaries in other countries because they have little legal authority. For example, unlike Canada, public notaries in the U.S. mostly cannot do the following:
  • Give legal advice
  • Draft legal documentes
  • Notarize USA Vital documents such as birth, marriage death or divorce certificates.
  • Recommend how a person should sign a document
  • Recommend what type of notarization is necessary
  • Charge certification fees higher than the ones prescribed by their commission.


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